Rules of engagement

We want you to get the very most out of LeadDev Together and strongly recommend you read this in advance of the first session on 1 September.

What is LeadDev Together?

We've designed LeadDev Together to work for you as a team. This is because we believe you will get more from the content if you review it together and use what you learn to gain consensus and reach decisions as a group.

How you'll learn

The content is structured around a very simple methodology for creating focussed conversations that conclude in decisions. The idea is to give you new information and data to expand your knowledge, then allow you to reflect on and process this information as an individual. In your team groups, using guided prompts, you'll then move to interpret what you’ve learned before reaching consensus to move forward with decisions after the sessions.

Team dynamics

We know you are joining as an established team or part of an established team and it’s worth acknowledging the positives and negatives of this. You know each other, hopefully you know each other’s work and have a shared objective and common understanding of the environment you’re operating in. On the other hand, you have history and that might not always be entirely conducive to creating an equitable discussion space.

Preparing for LeadDev Together

Principles for group work

To get the most from these sessions we want to establish some principles of how you’ll interact with your group. You could even consider drawing up some kind of team charter to commit to this:

  • Park established team dynamics at the door
  • Operate and speak with respect for each at all times and clarify as a group what respect looks and sounds like in your meetings. Consider what can you do to reinforce it or call each other out if it’s not happening.
  • Abide by the event code of conduct principles in private
  • Allow every member of the team an equal voice and equal participation regardless of seniority and length of experience in the organisation
  • Be responsible for managing your own airtime and give space to others who might feel less qualified or confident to speak
  • Actively amplify quieter and marginalised voices.

Meet once in advance

We would suggest that you organise a quick kick-off session (in person if you’re in an office environment, or virtually if you are remote). Are there any outcomes you’d really like to see come out of the sessions, any questions you’d really like to see move forward? Do you want to draft and sign up to a team charter? Use this session to define who will take what role within the group (see below). This will also ensure that your first breakout session can be focussed on the discussion as the time will go quickly.

Assigning roles

A few defined roles would be useful in each session and we suggest you should rotate these to give everyone equal opportunity. If you’re the most senior person in the group, make sure you sign up for time keeping and note taking too!

The meeting roles:

  • Lead organiser (1 person)
  • Timekeeper (rotating)
  • Facilitator (rotating)
  • Notetaker (rotating)

Lead Organiser (just one person needed)

  • Coordinate to decide whether you'll watch live or will need to watch a replay
  • Organise sessions (in-person meeting or video call), book the room or share the link
  • Create a team slack group for LeadDev Together on your private communication channel
  • Create a shared doc to make decisions, track actions and commitments
  • Encourage your team to nominate individuals for each role and consider using the grid below to track this.

Timekeeper

  • Keeping track of timings
  • Keeping track of how many prompts and discussions points there are to get through and whether you need to move on
  • Nudging the facilitator if you are getting stuck on one point.

Facilitator Role

  • Ensuring everyone has a voice
  • Ensuring you move through the discussion points
  • Moving on from discussions to decisions
  • Summarising actions with a next step, a responsible individual and ideally a date.

Things to be conscious of:

  • Individual voices dominating the discussion
  • Getting waylaid by internal politics
  • Senior voices dominating
  • Take your cue from the timekeeper.

Notetaker

  • Document decisions, actions and who is accountable

Sample grid of roles

SessionDateViewing timeMeeting locationTime keeperFacilitatorNotetaker
1DateLive or replayMeeting room booked / video conference linkNameNameName
2
3
4
5
6
7

Moving forward Together

Reflecting on learning

We want to help you implement the things you’ve learned back at work. Adult learners need processing and reflecting time for their best learning and this is rare to get. You'll receive an email after each session with short personal prompts for reflection on what you’ve learned and some recommendations for additional reading.

We strongly recommend you schedule in time now for after the event to reflect alone or in pairs so that the time is ring-fenced. Even ten to fifteen minutes the next day will help consolidate what you have heard.

Committing to change

We also recommend you think about how you’ll move your actions and commitments forward after the event. Consider scheduling a short debrief session after each session to discuss the outcomes and re-state any commitments and time frames. If this is hard to find time for, consider adding a ten-minute update section to your regular team meeting or all-hands or other existing meetings where you review actions and outcomes.

If you are a larger group that will be breaking down into smaller groups, you may want to consider sharing the conclusions you reached within the smaller groups together. Ideally, you’d share this after each session but this may not always be possible due to scheduling and time pressures. As a minimum, you could try to plan a full team debrief at the end when you bring all the small groups together and share one agreed takeaway from each of the seven sessions.

Got questions?

We’ve tried to answer everything we think you might ask about LeadDev Together on the How it works page. If we’ve missed anything just reach out to us [email protected]